Transportation audit process and documentation
Transportation audit process and documentation verification is conducted to verify transportation system and its activities to identify standards requirements & non-compliance in system.
Transportation audit process is established and conducted to verification of transportation management and system which is in used to deliver materials to customers by medium. The system audit of transportation is required to verification of activity of transportation and concern documentation to identify non-compliance to determine actions for improvement of system. Transportation system is directly attached with customer’s shipped materials that main part of customer satisfaction can affect due to transportation system, most customers are ordered to manufacturing unit for its short delivery time period and dispatching services hence the transportation is major factor can reflect delivery terms & affect customer satisfaction. So its important to conducting the system to verify activity and maintain delivery terms of customers by frequently audit all the activity and documentation of transportation system.
Transportation audit process is established and maintained by management to perform audit task in dispatching and transportation system. Sales department is responsible for facing audit and all non-conformances are identified that conducted and determine actions to improvement of system. Management is selected qualified auditors to conducting transportation audit, auditors are prepared the document which are used to conducting and managing audit where all the required information and points are maintained for reporting purpose, see picture below given as example format of transportation audit checklist for education purpose:
Transportation audit checklist covered all the points required to needs for verification of transportation system, in the audit all the points are required to verify and identify any non conformity with activity. Some points which used in transportation audit checklist are as below:
- Whether transportation system to tracking each outgoing vehicle records are available? What frequency of update?
- Is there transportation system is conducted separately? And its documentation are maintained, update as per standard requirements?
- Is there in transportation system covered vehicle safety and care processes? Is there vehicle cleaning procedure is established? And well maintained?
- Is there vehicle fitness and preventive maintenance is conducted? What is frequency? How documentation is maintained?
- Whether quality assurance checking and clearances is followed prior to load the materials to deliver customers?
- Whether all the parts of all vehicles available with company are properly maintained? is there parts are calibrated? In case the vehicle from outside is there necessary checking are conducted? And documentation of drivers, vehicle and Transport Company had provided?
- What is the system of the documentation shipping? Documentation are shipped along with materials? And who and how documentation checking are conducted for shipping materials?
Transportation audit checklist and audit process system is deployed by management to identify non-conformity and provides smooth system to transportation system. The system is maintained by sales department to provide accurate services to customer. The documentation of transportation system is maintained and updated as per standard requirements, hence documents / records storage and retention is conducted as per frequency defined by management.
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Transportation audit checklist
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