A shipping checklist is a document may contain goods information list of all materials are shipping to customer. It may help to ensure all parts of materials, packing, and labels on packaging correct. Mostly this checklist is widely use for the export jobs.
Overview to Shipping checklist
Shipping checklist is covered requirements for the shipping product for the export job, shipping checklist can manage all three part of the process of shipping including the documentation, materials verification, checking and inspection, packaging and labeling and material reach to destination.
See below parts should covered by shipping checklist:
- Organize Documentation, material and shipment
- Managing material for shipping, sending shipment & documentation
- Follow up & directive documentation, communication.
Shipping checklist also need to integrate paper works for all product which is sending and insurance of the material are require in case accidentally loss of the material. Overall shipping checklist should cover material loading to unload at destination. It is important to required documentation and procedure accordingly all the precautions i.e. verification in single document.
Supporting Export Job
In export job documentation is very important that, all the concern documents are complete to job requirements due to the documents may pass through various government parts. That is customs clearances, banking transitions and port clearances are major destinations. Hence the document should clear which had all the required information are needs, after documentation.
The material labels and packaging is important which should be high strength material, proper labeled. If the wooden boxes may apply for the packaging fumigated wooden box, if required by designation country. Requirement of export job should be need to strictly follow as per documentation requirements and procedure verification and checking should conduct.
See below picture of shipping checklist for export job:
As you can see above picture, Shipping checklist may cover almost all the details of the products. Its requirements for the export jobs there are packing list, type of packing and date of packaging are also need to mentioned. In the shipping checklist shipment load / unload port – destination, and requirements of the boxes are cover due to this checklist proper information is verify by concern peoples.
What to include in shipping checklist?
Its important to all details are fulfill for the verification, see below points that should used for the checklist points are generally use for the shipping checklist:
- Arrangement of shipment, shipment loading port and destination port should mention in documents.
- Make sure all the require government forms and documents are handle properly. The concern details are fill, and same documents are submit as require of return to government.
- Listing of each products which being ship, concern details and description is mention in document, packing list, invoicing and other required documents like letter of credit etc.
- Invoicing values, commercial invoice and declare values in bill of landing, letter of credit is proper describe and matched.
- All the contact information, details are clear on the boxes; packaging labels are readable & able to maintain long time.
- you have to check all the product packaging is securely package.
- Check whether product insurance covered material values and all products are under shipment.
- Shipping method and stages are clearly describe in checklist.
- In the documents payment details and method of payment is clearly describe in checklist.
- Shipment should be clear through government customs, that make sure the paper works for all products are in hand before loading product in containers.
- At the labels Product / part number, material types, quantity, order number etc.. Concern information should be visible.
- Check the shipping documents with invoices, packing list, labels, to ensure all the information described is correct in checklist.
- All the custom payable amount receipts, required clearance documents should available.
Documentation
Shipping checklist is very important documents for the export jobs. Compliance of the documentation are verified in it, in the shipping checklist initial communication logs are available. Which established with shipping agents, custom house and customer. Further communication will be takes a place on after the shipment is reach to destination port. This shipping checklist is simple document which is given reminder of documentation and physical product verification that importance of documentation & accuracy is enhanced due to it.
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