Expense requisition process & documents
Expense requisition process is established when user department having requirements of product / service that sending request to procurement to conduct process of procurement.
Expense requisition process is conducted when any materials or services required, requester department send expense requisition to procurement department for further process. expense requisition process is regular process & established by procurement department when any user department given request for procure product or services for various requirements that to considering request procurement department is conducting process of procurement to considering request & concern details which is provided by user department. The procurement department is conducting process as per management instructions and allocated budget, so is important for procurement to understand requirements and fulfilled as same.
Expense requisition process and its concern activity conducted by procurement department, procurement manager is responsible to provides guidelines and procedures, and monitor for peoples are follows the same. the system is deployed to controlling on the requisition processes by documentation and monitoring to ensure and determine controls for managing each materials requirements to consider limits assigned by management. Procurement manager is prepared the document and filled all the concern details are provided by user department in expense requisition form, see picture below given for example format of expense requisition form for education purpose:
Expense requisition form is prepared by for the conducting user requirements and against all the supplier quotes, terms and conditions, delivery requirements and supplier delivery schedule records are maintained, most in the document is prices of the product and concern services that comes on after quotation comparison, in this document final suppliers are considered & estimated values of the products and services, taxies and planned amounts against actual costs that helps to find out expenses of full requirements. The concern approval team is conducting expenses requisition form to assessment and justification of requirements, once the approval from them, procurement team is handle further fields and requirements. In case of the part of quantity or items are rejected that procurements are asking for reasons and approval teams are submitting it’s for the user department for understand of requirements and procurement processes. The document is handling by procurement department and storage at the same.
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Expense requisition form
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