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A human resources checklist for compliance checklist is document review tool. It may provide a professional approach to ensure the HR system meets the standards. It may cover HR Management & Development’s elements such as organizational culture, planning, employee training and development, health & safety, and recruitment & Retention.

What to include in Human resources checklist?

Employee Training – Planning & Implementation

1. The major element of the human resources department is planning section for the training purposes. Hence, try to verify the planning phase & it’s documents are accurate. Training calendar of the existing year is important for maintaining schedule.
2. Even each training should be conduct as per plan. Whether training program has been conducts as per schedules? Check the date of at least one training program to ensure the records are accurately maintaining.
3. The basic training materials is very important for employee training. All the training materials use in training should be verified & approve by authority.
4. Whether proper trend analysis is carried out based on the departmental objectives?

Resources management & Development

1. Continual improvement plan may helpful for each employee to enhance knowledge and motivation. Check whether continual improvement plan is available?
2. Normally in the businesses, employee’s evaluation may be base for the individual financial and post increment. Hence, honest and accurate evaluation of each employee is necessary part of the human resources. It may avoid discrimination and demotivate with employee.
3. Once the complete any employee’s evaluation, it is necessary to bridge the gap of competencies. Even more, checklist must include the re-training phase, and you have to check re-training is carry out base on the evaluation process.
4. The simple tabular skill matrix may helpful to identify the competencies of individual’s job performance and skills. This is the best method to comply requirements of job. You have to check whether skill matrix covers all the employees, even require all skills & technical needs.

Health & Safety

1. It should be human resources’ personnel policy to cover each employee with medical claim. You have to verify that personnel policy is maintains accurately?
2. Are the laborers adequately trained if they are handling food products? The number of training programs conducted in the current month for the personnel for handling food products.
3. To concern safety of manpower, it is very important each employee should be works with safe environment. Even, each employee works with personal protective equipment. The major section of the human resources duties is safety of everyone in organization. Hence, you have to verify the safety equipment system is properly maintaining within organization.

Recruitment & Retention

1. Whether orientation program is given to new employees? Is there evidence of orientation programs has conducted in current month? All the new joiners are covered?
2. What is the method of the manpower requisition? All the manpower skills are there minimum qualification requirements are maintaining? Management has approved manpower has been working?
3. Are there manpower interview details are available?
4. Is proper attendance register maintaining?
5. The statutory records are available? Check provident funds and other insurance documents.
6. All the personnel records are well maintaining proper way?

General – Documentations & Reviews

1. Check the communication team records, details of committee and Records of the communication team.
2. Check HR documentations, circulars, and employee’s reviews.
3. Previous audits records, findings and compliance.

Human Resources Checklist – Sample